Digitisation of Documents:
A Step Towards Increased Efficiency
Fibron, a company in Hertfordshire that manufactures umbilical and cable solutions, teamed up with ADS to transform their paperwork into digital format. Their intention was to improve productivity and access paper documents easily, without having to manually search for them. In the past, office documents and files from different departments were kept in archive boxes and filing cabinets scattered across multiple office sites. This made it challenging for staff members to locate the necessary documents, resulting in a loss of time and resources.
As ADS specialises in document management, we collected the files from Fibron‘s Hoddesdon location and scanned each document and created searchable PDF documents. The files were then indexed in line with the customer’s requirements, and the digitised data was returned to the customer. The newly scanned documents and files were then loaded onto a central server system. The digitisation of documents allows each department to access the information quickly and easily and also be accessed by employees working from home.
Why is the digitisation of documents important?
The digitisation of documents is important in modern businesses for several reasons:
- It allows for easier and more efficient storage and retrieval of documents. Digital documents can be stored in the cloud or on servers, making them easily accessible to authorised personnel from anywhere in the world.
- Digitisation helps to reduce paper usage, which is not only environmentally friendly but also cost-effective.
- It enables businesses to easily share documents with stakeholders, customers, and partners.
- Digitising paperwork is an effective way to streamline business processes and improve efficiency.
- It reduces the reliance on physical storage space and the time-consuming process of manually searching for documents.
In the case of Fibron, the digitisation of their paperwork allows their employees to access files quickly and easily saving them a significant amount of time, resources, and frustration.
The Benefits of Archive Digitisation
The benefits of archive digitisation are numerous.
- It frees up physical storage space in the office, saving businesses money on rent and other expenses associated with maintaining physical storage facilities.
- Saves time by reducing the need for manual searching for documents. The digitisation of documents makes it easier to search for specific files and retrieve them quickly.
- Digitisation improves security by allowing businesses to control access to sensitive documents. With digitised files, access can be restricted to specific individuals or departments. This helps to reduce the risk of unauthorised access to sensitive information.
- Digitisation makes it easier to share documents between employees and departments. This improves collaboration and communication within the organisation.
- Document digitisation enables businesses to work more efficiently, regardless of their location. With digitised files, employees can access documents from anywhere with an internet connection. This makes remote working easier and more productive.
The digitisation of documents is a step towards increased efficiency and productivity for businesses. It frees up physical storage space, saves time, improves security, enables collaboration, and allows for remote working.
If your business is still relying on physical storage space and manual searching for documents, it may be time to consider digitisation. By doing so, you can streamline your business processes, improve efficiency, and save time and money.