Document Management Solutions for The Financial Sector
In the financial services industry, security, accuracy, and compliance are not optional. For accountants, financial advisors (IFAs), and other financial institutions, maintaining a secure and auditable record of client data is a fundamental requirement of the FCA (Financial Conduct Authority).
ADS provides high-security document management solutions that are built to meet the rigorous demands of the financial sector. We ensure a complete, unbroken chain of custody for your sensitive documents, from secure collection to digitisation and certified destruction.
We serve the South East of the UK and prioritise discreet, dependable, and cost-efficient solutions whilst maintaining the utmost confidentiality.
We go beyond mere scanning by guaranteeing compliance with the stringent regulations and accreditations of the financial industry for both document scanning and data storage. Get in touch for support today.
How We Help Financial Institutions
- Client File & Onboarding Document Scanning: Digitise client applications, KYC documents, investment records, and mortgage files. Our OCR technology makes every document fully searchable, simplifying audit preparation and data retrieval.
- FCA-Compliant Document Archiving: Store your physical records in our secure vaults, which feature 24/7 CCTV and strict access controls. Our scan-on-demand service provides rapid digital access when you need it.
- Secure Audit Trail: Every step of our process is tracked and logged, providing you with a robust audit trail for compliance purposes.
- Certified Destruction of Financial Records: When records meet their statutory retention end-date, we provide secure shredding and a Certificate of Destruction, giving you legal proof of compliant disposal.
On-Site Document Scanning FAQs
What types of financial documents can be scanned?
We can securely scan client files, tax records, audit documentation, invoices, contracts, insurance paperwork and archived financial records.
Is financial document scanning compliant with data protection regulations?
Yes, all documents are handled in line with GDPR and strict confidentiality standards, ensuring sensitive financial information is protected throughout the process.
Can you help us meet FCA and regulatory requirements?
Our secure document scanning, storage, and certified destruction services support firms in maintaining organised records and meeting regulatory retention obligations.
How long should financial records be retained?
Retention periods vary depending on the document type and regulatory body. We can assist with organising records in line with HMRC, FCA and industry-specific guidance.
Will scanning disrupt our day-to-day operations?
Can you support multi-branch or growing financial firms?
Yes, we work with independent firms and larger multi-location organisations, providing structured document management solutions across multiple offices.
Why Choose ADS?
Trusted
We know that security is one of the biggest concerns for our customers wishing to store paperwork and documents containing sensitive data. Our team are trusted experts and fully compliant ensuring confidentiality and security.
Secure
Our storage facilities are secured by 24-hour CCTV. Access is only permitted by electronically coded controlled security gates.
Personal Touch
We at Archive & Document Scanning can always go down the “traditional route” of personally delivering files to your door or through the postal system or via courier.
Fast Digital Retrieval
Having offices throughout the South East including London, we are able to reduce your document archiving turnaround times and transport costs, something which many of our competitors are unable to provide.
Contact Us For More Information or call us on 0800 410 1097
