Medical
Medical Record Scanning & Management Services
Improve your practice's efficiency and ensure full regulatory compliance with our specialist medical record scanning services.
Document Management Solutions for The Medical Sector
For GP practices, clinics, and NHS Trusts, managing patient records is a primary operational challenge. Physical files consume valuable clinical space, are inefficient to access, and present significant data security risks.
ADS is a trusted partner to the UK healthcare sector, providing secure, compliant, and efficient medical record scanning services. We have extensive experience handling the unique formats and sensitivities of medical documents, helping you go paperless while adhering to the strictest NHS Digital and GDPR standards.
We recognise how crucial the need is to protect the safety and security of patient data and medical records. We ensure access is granted only with consent.
Our assistance extends beyond safeguarding – we specialise in minimising administrative costs, ensuring compliance, and facilitating a seamless transition to a digital data and document storage solution. Get in touch for support today.
How We Help Clinics & GP's
- Patient File Digitisation: We convert all your active and archived patient files into a high-quality digital format, fully indexed and searchable (via OCR) for instant retrieval from your existing clinical systems.
- Secure Storage: We offer secure off-site archiving for records that must be retained physically.
- Compliant Destruction: We offer a certified destruction service for files that have passed their retention date, ensuring you remain fully compliant with BMA guidelines.
Archive and Document Scanning Ltd have a cost-effective solution to improve office efficiency and ensure the Physician’s compliance with regulatory standards. Document scanning with logical indexing, creating digital files that can be securely and rapidly accessed.
Medical Sector FAQs
What types of medical records can be scanned?
We can securely scan patient files, consultation notes, referral letters, test results, safeguarding documentation, HR files and archived administrative records.
Is medical record scanning GDPR compliant?
Yes, all records are handled in line with GDPR and UK healthcare data protection requirements, ensuring patient confidentiality and secure processing at every stage.
Can you support NHS and private healthcare providers?
Yes, we work with GP practices, private clinics, and NHS organisations, delivering secure document scanning and management solutions tailored to healthcare settings.
How long should medical records be retained?
Retention periods vary depending on patient age, treatment type, and regulatory guidance. We can help organise, digitise, and manage records in line with NHS and professional retention schedules.
Will scanning disrupt clinical services?
What happens to physical patient records after scanning?
After digitisation, records can be securely returned, stored off-site or confidentially destroyed in accordance with retention guidelines and practice policy.
Can you handle highly sensitive safeguarding or specialist records?
Yes, sensitive records are handled under strict security protocols, with controlled access and full chain-of-custody procedures in place.
Why Choose ADS?
Trusted
We know that security is one of the biggest concerns for our customers wishing to store paperwork and documents containing sensitive data. Our team are trusted experts and fully compliant ensuring confidentiality and security.
Secure
Our storage facilities are secured by 24-hour CCTV. Access is only permitted by electronically coded controlled security gates.
Personal Touch
We at Archive & Document Scanning can always go down the “traditional route” of personally delivering files to your door or through the postal system or via courier.
Fast Digital Retrieval
Having offices throughout the South East including London, we are able to reduce your document archiving turnaround times and transport costs, something which many of our competitors are unable to provide.
Contact Us For More Information or call us on 0800 410 1097
