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Medical Records

Elevate Office Efficiency and Regulatory Compliance with Archive and Document Scanning's Digital Document Solutions

Archive and Document Scanning Ltd have a cost-effective solution to improve office efficiency and ensure the Physician’s compliance with regulatory standards. Document scanning with logical indexing, creating digital files that can be securely and rapidly accessed.

How it Works

Archive and Document Scanning Ltd are experienced in helping medical specialists and healthcare professionals with the safe archiving of patient files. Current filing methods need to comply with the new standards of confidentiality and GDPR required by the BMA and other regulatory bodies. The files themselves contain patient notes, medical records, referral and appointment letters, test results and much more. There are still many historical patient files that don’t have any sub-dividers or a filing system.

 

The Archive and Document Scanning approach is to help the medical profession with scanning and indexing suitable for their practice or department. Because of the lack of internal indexing within many medical files Archive and Document Scanning strongly recommends that the OCR (searchable) scanning service is chosen. This does away with much needless sub-indexing and guarantees much quicker access to specific patient data as well as ensuring a cross-check on key search words across all sub-indexes. We can also scan very long ECG printouts.

 

Archive + Document Scanning​

What Can I expect from ADS?

Collection

1. Collection

Our team will come to your offices or chosen location and pick up your documents for scanning. We use unmarked, plain vans as an added layer of security. We can also sort, file and box your documents saving you and your own team time.

Preparation

2. Preparation

We check and prepare all documents before scanning including removing paperclips, staples, and binds.

Document Scanning

3. Document Scanning

Our fully trained operators scan your documents in either black and white or colour with the DPI set to generate a high-quality image. All scanning is compliant with British Standard BIP0008.

Preparation

4. Image Preparation

Our team carry out quality checks on all documents.

Cloud Access

5. Cloud Access

We can offer you a cloud based storage service via a secure portal service meaning you and your team can safely access your documents anywhere in the world.

Document Shredding 1

6. Document Shredding

Your physical documents can then be shredded in line with BS EN51713 and 100% of all shredding is responsibly recycled. A free Certificate of Destruction will be issued to you when the task has been completed.

Areas we cover?