Secure Off-Site Document Scanning
Is your office overrun with archive boxes and filing cabinets?
Free up valuable space and transform your paper archives into a secure, searchable digital asset with ADS’s off-site document scanning services.
Secure Off-Site Document Scanning Hertfordshire
ADS Archive & Document Scanning provides industry leading document scanning services for businesses of all sizes. As one of the leading document scanning companies in Hertfordshire, we offer a range of services including corporate scanning, document scanning, and more.
Our team of experts use the latest technology to ensure high-quality scans that are accurate and reliable. We understand that document scanning is a crucial aspect of running a business, which is why we take the utmost care in ensuring that your documents are safe and secure throughout the entire process.
Whether you need to scan a small number of documents or thousands of files, we can accommodate your needs.
Our flexible pricing options make it easy to find a solution that works for your budget.
- Same-Day Digital Retrieval – Need a file urgently? We can locate and scan it for you the same day.
- Physical File Retrieval – If you require the original document, we can arrange a fast and secure return.
- Remote Access to Scanned Files – Once digitised, your documents are at your fingertips, wherever you are.
- Confidential & Secure Handling – Your documents remain protected at every stage.
Key Benefits of Off-Site Document Scanning
When thinking of document scanning, the large volume of existing files is often daunting and might scare even the most determined office manager.
Do you or your staff have spare time in which to remove staples, scan, index and quality check your files? Probably not! And at what cost would this be to your company in terms of YOUR hourly rates, the specialised equipment you will need to purchase or hire?
The ADS off-site document scanning service is ideal for getting all your current and archived paperwork scanned at once.
We will collect your documents and take them to our premises where they will stay for the entire scanning process. We will prepare, scan, index and quality check your documents and return them to you on USB flash drive or media of your choice. Originals can be returned or shredded as you wish. This archiving service is suitable for those who do not wish to take on this often time consuming and laborious work themselves.
OR …for those who want to outsource all their ongoing scanning requirements.
In either case, sending the files off-site will allow you to convert your existing paperwork to electronic files with minimal disruption to your business. Staff can carry on as usual and should they need a file, all they need do is contact us where we will scan the required document immediately and e-mail it to you.
Reduce physical storage costs
Improve staff efficiency
Access files instantly
Enhance compliance and security
Protect documents from damage or loss
No more lost files. No more delays. Just instant access when you need it.
Contact us today and let’s make document access stress-free!
Why Choose Archive & Document Scanning
We prioritise providing you with the personal attention and support you need to handle sensitive documents with ease.
We understand the importance of peace of mind and are dedicated to offering you the support and service you need.
Security & GDPR Compliance
All documents are handled securely and in line with GDPR requirements. Our processes ensure confidentiality, data integrity, and full chain-of-custody tracking.
Fast Turnaround
Boxes are stored on customer-dedicated steel racking. Pre-scanned checks are performed including the removal of paper clips staples and bindings.
Easy Access
Archive & Document Scanning Ltd offers clients a cloud based storage service via your own portal on our website allowing secure access to your documents at multiple locations anywhere in the world at any time.
Let us help you streamline your document management process and take the stress off your shoulders.
Contact us today to learn more about how we can help.
Industries We Support
Legal Firms
We support law firms by securely digitising case files and legal archives, making documents easy to access while supporting confidentiality and compliance requirements.
Medical Practices
We help medical practices and healthcare providers digitise patient records, improving information accessibility while maintaining strict data protection standards.
Financial Services
We work with financial and accounting firms to convert paper records into secure digital files, supporting regulatory compliance and efficient record management.
Education Providers
We assist schools, colleges and universities in digitising student records and administrative documents to reduce storage costs and improve information retrieval.
Public Sector Orgs.
We support public sector organisations by digitising large volumes of legacy records, helping improve accessibility, security and long-term document management.
Dental Practices
We help dental practices securely digitise patient records and clinical documentation, enabling faster access to information while supporting data protection obligations.
Connected Services
On-Site Document Scanning
Off-Site Document Scanning
Book Scanning
Cloud Storage
Digital Mailroom
Sort, File & Box
Document Shredding
Document Storage
Document Scanning FAQs
How long does archive scanning take?
The time required for archive scanning depends on the volume, condition and complexity of the documents being scanned. Smaller collections may take just a few days, while larger or more complex archives can take several weeks, with clear timelines agreed in advance.
Is my data secure?
Yes — security and compliance are central to our service.
How are documents kept secure while off-site?
All documents are transported and stored securely, with controlled access, clear tracking processes, and handling procedures designed to protect confidentiality at every stage.
Will my documents be returned after scanning?
Yes, once scanning is complete, your original documents can be securely returned, stored or confidentially shredded depending on your preferences.
How do I access my files once scanning is complete?
Your digitised documents are delivered in an agreed digital format, such as secure cloud access or encrypted media, making them easy to search, retrieve and share internally.
How much does document scanning cost?
Every project is different, with pricing depending on the volume, condition and type of documents being scanned. Read our guide to How Much Does Document Scanning Cost? to learn what affects pricing and how to get the best value for your project.
Need Help Choosing the Right Scanning Solution?
Get in touch with ADS for expert advice and a free, no-obligation quote or take the first step by downloading our free buyer’s guide.
